Road Race Information


 

Current Somerset Races with SEAA Permits

Changes to the Unattached Levies

County Road Race Report Form (*.DOC)

UKA Road Running: Levels of Medical Cover (*.DOC)

Medical Form For Reverse of Running Numbers (*.DOC)

Medical Provision at Road Races Ė A Consultation Document (*.DOC)

Runner's  Medical Information Sheet (*.DOC)

Road Race Promoters Returns Form (*.DOC)

 

Review of 2005 by Paul Chadwick

THE FUTURE OF ROAD RUNNING WITHIN ENGLAND Ė A WAY FORWARD

INTRODUCTION

We are at a critical time for road running within England and, indeed, the UK. Road runners and road running clubs have fought long and hard for over 20 years to have it recognised as a separate entity within the sport. With the challenges of increased traffic flows, a more litigious society and ever more demanding health and safety requirements it is essential that the focus of any "governing body" for road running recognises that these are the central issues that will shape itís future, not medals. It is thus essential that the "amateur / mass participation" element of the sport re-structures and develops to meet these challenges and is not seen as just a "cash cow" for track and field athletics and / or the professional element of the sport.

Recognising this the ERRA needs to develop a coherent policy and strategy for presentation to UKA, England Athletics, the AAAE and Ė most importantly Ė clubs and race organisers.

Any plan should have the flexibility and scope to cope with four potential scenarios:

Road running comes under a new "England Athletics" body with 9 Regions

Road running remains under the AAAE with 3 Territories

Road running becomes stand alone (as TRA), recognised by and reporting to EA / UKA.

Road running cannot negotiate a "fair deal" and splits entirely from these bodies.

This paper primarily addresses option (a), and has direct relevance to (b) and (c). In particular it considers the transition arrangements that will be required for 2006. It also provides a foundation for option (d) in the event our reasonable expectations and requirements are not met by the first three

The paper is presented to facilitate structured debate and timely action. For simplicity it is structured into 4 sections:

1 ERRA role within England

Governance

Specific requirements

4 Short term action plan

1 ERRA ROLE WITHIN ENGLAND

The primary role required of the ERRA is to ensure that road running is organised and regulated such that the interests of the organisers, participants, insurers and the general public are supported safeguarded and the use of the public highway for events is not threatened.

To meet these objectives it is essential that any road permit scheme within England falls under the jurisdiction of the ERRA, with full powers and authority for itís content, direction and operation.

The ERRA will also need to ensure that adequate and relevant schemes are both in place and actively managed for; road officials, course measurers, risk assessment, H&S, rules and advice.

A second but equally important role is to encourage participation, to support clubs and to develop and promote competition and excellence.

To meet this objective the ERRA will need to play a key role in development, coaching, competition, team selection and management. How this is structured and delivered will need to be addressed.

In both roles the ERRA will need be free to set up Service Level Agreements (SLAs) as it sees fit with Counties, Regions, Territories and / or other bodies and / or companies to facilitate delivery.

Income from permits and from unattached levies (or equivalent) is a by-product of permitting and, in the first instance, such income must be available to ERRA to enable it to meet itís objectives and to facilitate the required SLAs. Also income from any membership fees, etc. specific for road running**.

**This includes all income directly or indirectly attributable to road running and runners

 

2 GOVERNANCE

In the event of the ERRA not reaching agreement with English Athletics over itís role and responsibility there are three options, the first two of which are both viable and keep the various disciplines intact and under one overarching body. These are:

Continue to operate under the umbrella of the AAAE, with revised status, structure and constitution.

To restructure road running into a separate Association, reporting directly to EA or UKA.

Option (b)

With the recent EGM decision to retain the AAAE, continued operation under their umbrella is both logical and easily implemented. We have pre-existing AAA road race rules, permit forms and a road race handbook (cira. 1991) that could all be easily updated and used. The principle authors of that handbook would be available to assist.

To continue to provide a full service for road running the AAAE would need to take out insurance cover for permitted road events and for its own and its Territories, Counties and Clubs road activities.

Option (c)

Would require the formation of an independent Association, encompassing runners, race organisers, clubs and volunteers that is directly accountable to itís constituent members.

Current UKA rules and permit documentation would be the basis for initial operation. Look to existing athletic bodies, and others with direct road running interests, to provide administration and delivery.

As with option (b), the provision of insurance cover is a requisite, suggesting "seed-corn" funding required.

Agreed Action

Set up a small project group empowered to develop and progress one or both of these options** to the point that a viable alternative position is in place by February 2006.

** Agreed option (c) would initially be given higher priority by project group

3 SPECIFIC ISSUES

Whatever the eventual structure policy decisions need to be made on, procedures developed for and transitional arrangements determined encompassing at least the following specific items:

3.1 English road race permit scheme

3.2 Distribution of income from English unattached runners, membership fees, etc.

3.3 Road officials arrangements within England

2.4 Course measurement arrangements within England

2.5 Technical & Legal developments

2.6 Road runner Development

2.7 Competition

3.1 English road race permit scheme

The working assumption is that delegation is from UKA to England and, thereafter, to ERRA. In the first instance the ERRA needs to take on board the scheme and issue ERRA permits on behalf of England Athletics.

Currently permits are issued by the three Territories, and this will continue until April 2006. At this stage up to 50% of 2006 permits will have been issued. Records are held separately at present. The administration of the permit scheme will need to be reorganised to fit with the 9 Regions whilst maintaining the County links for day to day checking and support to promoters.

Agreed Action:

The three people responsible for permits in the current territories, hereafter called the "Permit Officers" to form an ERRA Permits Committee, tasked to:

Put in place ERRA / England Athletics permit forms and interim / transition procedures.

Oversee and manage the scheme from April 2006 on the basis of current practice.

Reorganise and transfer records such that, by December 2006, each of the Permit Officers have records for and are managing permit issues for 3 Regions.

Develop processes and SLAs as appropriate for the issue and management of all 2007 permits, including the registration of Associate Members for Competition Provision and the collection of unattached levies.

From April 2006, until processes as at (d) are in place, the current Territories to retain £1 of the £2 unattached levy net of the costs of the respective Permit Officers, in return for continuing to administer the scheme on behalf of the ERRA.

To facilitate this the ERRA will need to have a separate "Permits" bank account under the control of itís Hon. Treasurer.

3.2 Distribution of income from unattached runners, membership fees, etc.**

A proposed order of priority for income distribution is:

The cost of actually running the permit scheme, including the Committee / Permit Officers costs, the cost of direct ERRA / England Athletic services, the cost of SLAs which will include payments made to Counties, Regions and/or Territories in respect of their services, expertise and support. This should include a contribution towards relevant insurance costs

The costs of the support infrastructure for road running, including relevant administration and training for; road race officials, course measurement, risk assessment, health and safety, race organisation, etc.

The overall administrative costs of the ERRA, including committee expenses, SLAís, etc.

The cost of Championships and representative competition.

(e) Road running development costs, including Regional, Territorial and County initiatives

**This includes all income directly or indirectly attributable to road running and runners

3.3 Road Race Officials

UKA are introducing a unified Endurance Officials scheme, with introductory / transitional arrangements in place until the end of 2006.

Current responsibilities for training, accreditation and upgrading of Road Race Officials are based on English Counties and Territories. From April the ERRA will be responsible within England.

Agreed Action

To set up a Road Running Officials Working Group tasked to implement the road running element of the scheme within England. Initial composition to be a representative from each Territory with powers to co-opt as they see fit.

The Working Group also to be tasked to identify individuals suitable for immediate appointment to Grade 3 or 5 and to forward such names and supporting details to the UKA Endurance Officials Peer Group (NB: Current arrangements for immediate appointment to Grade 1 are satisfactory)

From April 2006 the following is proposed for England:

County Association to be responsible for the appointment of Grade 1 officials and to forward a list of such Officials annually to their Region. County Associations are responsible for the organisation and supervision of the examination for Grade 3 Officials

Regional Associations to be responsible for the appointment of all Grade 3 Officials, including the marking and adjudication of the Grade 3 examination. Regions to maintain a list of all Grade 1 and 3 Endurance Officials and forward this annually to both ERRA and to UKA.

ERRA to review and recommend potential Grade 5 appointments to UKA

 

3.4 Course Measurement

The UK course measuring scheme demands a hierarchy of measurers to supervise and accredit both measurement and measurers. Currently there are Grade 1 Course Measurement Secretaries in the 3 Territories, responsible for accrediting courses and measurers in their areas, plus an AIMS / IAAF accredited measurer at UKA level (Hugh Jones).

There are not enough suitably qualified / available Grade 1 Measurers to implement an English scheme based on 9 Regions, and similar arrangements are required to those proposed for permit

Agreed Action

The three people responsible for course measurement in the current Territories, hereafter called the "Measurement Secretaries" to be asked to form a Course Measurement Committee, tasked to:

Put in place ERRA / England Athletics course measuring systems and procedures.

Oversee and manage the scheme from April 2006 on the basis of current practice.

Reorganise and transfer records such that, by December 2006, each of the Measurement Secretaries have records for and are managing such issues for 3 Regions.

Undertake, or otherwise put in place, training and upgrading for new and existing measurers

Develop processes and SLAs, if and where appropriate, for a regional sub-structure.

3.5 Technical & Legal Developments

Technical and legal developments within the sport, and associated research, funding, training and advice, have traditionally been handled by the Territories as part of their responsibilities for Permits. This will now need to be handled by the ERRA

As (non-exclusive) examples this would need to encompass such areas as: Provision of quality professional advice on the finer points of race administration -  the chip system, risk assessment, potential insurance claims, health and safety, Disability Discrimination and medical coverage etc. New and improved methods of Course Measurement.

3.6 Road Runner Development

An important ERRA role is to encourage participation, to support clubs and to develop and promote competition and excellence.

To meet this objective the ERRA will need to play a key role in development, coaching, competition, team selection and management.

The ERRA also has responsibilities for: Supporting any UKA development and talent identification initiatives. Developing the mass-participation side of the sport to provide challenges and interest for the recreational runner. Progressing items identified as part of itís responsibilities in the Appendix to this paper.

Agreed Action

Set up a small "Road Running Development" working group tasked to; determine the scope of the activity, identify short term and long term requirements, recommend methods of delivery and propose relevant ERRA working groups and their TORís

3.7 Competition

A change in governance in April 2006 will mean that items agreed and planned by ERRA under the auspices of the AAAE will need to be progressed under existing arrangements, re-affirmed by the new governing body and / or other arrangements made for implementation.

This will initially be progressed by the Championship Secretary. Consideration of future competition issues, requirements and initiatives falls within the scope and remit of the RRDWG agreed at 3.6

 

4 SHORT TERM ACTION PLAN Start Status

1 Agree the top level plan for ERRA within the context of England Athletics and present England Athletics Ltd and the AAAE Nov 05 agreed

2 Set up a small project group empowered to produce and progress a project plan for implementation within England Athletics. (GJ) Nov 05 in place

 

3 Set up a small project group empowered to develop and progress an alternative solution / structure. (Task deadline February 2006). (CG) Nov 05 in place

 

4 Set up Road Permits committee and agree TORís (CG/KT/DM) Nov 05 in place

5 Set up Road Running Officials working group and agree TORís (EB) Nov 05 in place

6 Set up Course Measuring Committee and agree TORís (Hon Sec action) Nov 05 agreed

7 Set up Road Running Development working group & agree TORís (GJ) Nov 05 in place

8 Obtain insurance quotations (Hon Treasurer) Nov 05 in hand

9 Develop financial model and plan (Hon Treasurer with project groups) Feb 06 agreed

10 Hold meeting with relevant EA Ltd Directors / CEO / PM as appropriate Dec 05 in hand

11 Hold ERRA meetings to review progress and agree further actions Jan & Feb 06 agreed

12 Develop TORís and set up small working group tasked to review the ERRA Constitution, composition and related issues. Jan 06 agreed

Initial(s) in bracket gives agreed point(s) of contact / convener / project manager as appropriate

APPENDIX

The final item in the Short Term Action Plan is: "Develop TORís and set up small working group tasked to review the ERRA Constitution, composition and related issues." This appendix provides a starting point for that Working Group.

POSSIBLE COMPOSITION & MODUS OPERANDI Ė SCENARIO (a)

1. Officers of the Association - Chairman, Secretary and Treasurer who should be voted in annually by the Clubs

A representative of each of the nine new regions  to be voted/appointed as the Regions may determine.

Representative from each Committees / Working Group

Co-options to meet specific needs, for example for Promotions, Team Manager, Race Organisers etc.

Meets formally 2 or 3 times a year, one of which is to decide its budget for the coming year.

The modus operandi will be through small working groups, with membership based on expertise and not geographic, representative or other considerations. Initially these are likely to be based the areas identified for committees / working groups in the main paper. Where necessary recommendations will be formally adopted by the full ERRA, but here should be as much delegation as possible to working groups as we do not want a re-run at the main meeting of the Association.'

Different / appropriate composition and modus operandi may be required for Scenario (c), such as:

1. Officers elected by members

2. Regional representatives (elected)

3. Race organisers (at least 50% elected by peers)

4. Appointees (e.g. National Coach)

5. Representative from each Working Groups (non voting)

Makes policy and agrees delegations. Meets formally no more than twice a year. Smaller Executive Committee for day to day management, supported by Administrator. Other modus operandi as (a).

 

ERRA RESPONSIBILITIES TO INCLUDE

i. organise  the English National Road Running Championships, matches, competitions and road relays.

ii. select and manage teams  to represent England in road running matches and competitions.

iii.  represent England on International road running affairs.

iv. maintain the competition rules of  UK Athletics in English road running Championships, matches and competitions.

v.  ensure events comply  with the rules of the UK Athletics and international bodies in respect of doping.

vi.  record  English  performances for road running.

vii help  coordinate  road running fixtures in England and the United Kingdom

viii advise and assist  the Territorial Associations and their affiliated Clubs and Bodies in England in all matters relating to road running ( including Championships) ''

The above are in addition to those identified elsewhere in the main paper

 

REPORT ON A UKA MEETING TO DISCUSS THE FUTURE OF ROAD RUNNING Ė 5 JAN 2006

1. The meeting was called in response to the November 2005 ERRA Policy Paper "The Future of Road Running within England Ė a way forward"

2. Present were: Dave Moorcroft, Bryan Smith, Zara Hyde Peters, Cherry Alexander (UKA); David Harrison, Jack Buckner, Peter Masters (England Athletics); Nick Bittel, David Bedford (London Marathon); Mike Neighbour, Graham Jessop, Colin Gostelow (ERRA). Ken Taylor (ERRA) was unable to be present due to transport difficulties..

3. This brief report reflects the views of the ERRA representatives present.

 

It appeared to be accepted by all parties that:

4. The current situation was untenable, and that race organisers were likely to walk away from Governing Body permits unless there was a radical shift in the future arrangements

5. The issues raised and the general principles / proposals detailed in the ERRA policy paper were both reasonable and sound.

6. Road running needed to be in control of its own charges / fees, income and finances.

7. Unlike other disciplines road running was not wholly club based, and there was a need for substantial involvement from race organisers to ensure credibility and buy-in.

8. Any Organisation would need to be democratically elected and be directly responsible / accountable to itís members.

9. Any preferred solution should recognise the overarching authority of UKA.

 

It was agreed that:

10. Permits, Standards, Risk Assessment, H&S, etc. policy and direction can only be set by a National Organisation

11. In order for that Organisation to be relevant there has to be significant representation by road race organisers.

12. There should be a review of the current Unattached Levy scheme and possible alternatives.

13. Actual delivery should be at the appropriate level

 

Future actions:

14. UKA to call a further meeting / meetings of those present plus additional relevant people / parties at their discretion

The group to be tasked to produce a final proposal and plan for UK / England road running for endorsement by May 2006 with formal consultation and implementation by September.

 

Mike Neighbour

Graham Jessop

Colin Gostelow

5 January 2006


Copyright © 2001 David Cooke. All rights reserved.
Revised: March 31, 2007 .